IT Administrative Assistant
Auburn Hills, MI Auburn Hills, MI Full-time Full-time $42,000 - $46,000 a year $42,000 - $46,000 a year Job Title:
Administrative Assistant - IT Location:
Auburn Hills Department:
Information Technology Reports to:
Senior VP of IT North America FLSA Status:
Non-exempt
Summary:
Reporting to the Senior Vice President of Information Technology - North America, this position compiles and maintains records of business transactions and office activities by performing the following duties.
ESSENTIAL DUTIES AND
Responsibilities:
Include the following.
Other duties may be assigned.
Under the direct supervision of the Senior Vice President of Information Technology, this position provides administrative and secretarial support for the Senior Vice President of Information Technology and the IT Department.
In addition to typing, filing, scheduling, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects.
In addition, answers non-routine correspondence and will handle sensitive and confidential information.
Deals with a diverse group of external and internal callers and visitors at all levels of the organization.
Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.
Administrative/Secretarial:
Provides administrative support to the Senior Vice President and the Information Technology department, including high-level secretarial support.
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Performs desktop publishing.
Creating and developing visual presentations for the Senior Vice President of Information Technology.
Establishes, develops, maintains and updates filing system for the Senior Vice President and the department.
Retrieves information from files when needed.
Establishes, develops, maintains and updates library of trade journals and magazines.
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail.
Opens mail for the Senior Vice President.
Drafts written responses or replies by phone or e-mail when necessary.
Responds to regularly occurring requests for information.
Act as a liaison with other departments and outside agencies, including high-level staff such as CEO'S, Presidents, Senior Vice Presidents and Chiefs.
Handles confidential and non-routine information and explains policies when necessary.
Works independently and within a team on special nonrecurring and ongoing projects.
Acts as project manager for special projects, at the request of the Senior Vice President, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.
Proofreads copy for spelling, grammar, and layout, making appropriate changes.
Responsible for accuracy and clarity of final copy.
Supports IT Team with licensing tracking, software/hardware ordering, and invoice approval activities.
Assists, reviews, and analyzes requests for information as needed by Security and Network Team.
Assists in the preparation and execution of security posture and security guidelines as directed by Senior Vice President of Information Technology, Corporate Network Manager, and/or Business Systems Manager.
Assists in reviewing end users' security training and phishing campaigns and reports all findings to Senior Vice President of Information Technology.
Assists with implementing the quarterly Security Education Awareness training program.
Prepares security reports for Senior Vice President.
EDUCATION AND
Experience:
High school diploma or GED; one or more years of experience or training; or equivalent combination of education and experience.
Qualifications:
Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1
years related experience.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.
Must have strong technical skills and must be comfortable working with a technical team.
Must have high level of interpersonal skills to handle sensitive and confidential situations.
Position continually requires demonstrated poise, tact and diplomacy.
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Must have strong technical skills, and comfortable working with a technical team.
Work requires continual attention to detail in composing.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed are representative of the knowledge, skill, and/or ability required.
Qualifications may be waived by management.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CERTIFICATES, LICENSES, REGISTRATIONS:
None SUPERVISORY RESPONSIBILITIES None TEAM SKILLS:
Hutchinson is built around teamwork.
This position requires the use of good team skills such as cooperation, information sharing, task sharing, timely completion of assignments, good listening and communication skills and overall respect for other team members.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to write speeches and articles for publication that conform to prescribed style and format.
Ability to effectively present information to top management, public groups and/or boards of directors.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
COMPUTER SKILLS:
Ability to use word processing, spreadsheet applications.
Must be familiar with internet research, Microsoft Office software, and the use of e-mail.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to moving mechanical parts.
The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals.
The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close, vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
HEALTH AND SAFETY:
Must actively support our Health Safety and Environmental policy, immediately report all Safety hazards and correct them when able to safely do so, participate in all required Safety Training, meetings, inspects, and use all required PPE.
Job Type:
Full-time Pay:
$42,000.
00 - $46,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Auburn Hills, MI 48326:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative:
1 year (Required) Work Location:
In person Under the direct supervision of the Senior Vice President of Information Technology, this position provides administrative and secretarial support for the Senior Vice President of Information Technology and the IT Department.
In addition to typing, filing, scheduling, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects.
In addition, answers non-routine correspondence and will handle sensitive and confidential information.
Deals with a diverse group of external and internal callers and visitors at all levels of the organization.
Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.
Administrative/Secretarial:
Provides administrative support to the Senior Vice President and the Information Technology department, including high-level secretarial support.
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Performs desktop publishing.
Creating and developing visual presentations for the Senior Vice President of Information Technology.
Establishes, develops, maintains and updates filing system for the Senior Vice President and the department.
Retrieves information from files when needed.
Establishes, develops, maintains and updates library of trade journals and magazines.
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail.
Opens mail for the Senior Vice President.
Drafts written responses or replies by phone or e-mail when necessary.
Responds to regularly occurring requests for information.
Act as a liaison with other departments and outside agencies, including high-level staff such as CEO'S, Presidents, Senior Vice Presidents and Chiefs.
Handles confidential and non-routine information and explains policies when necessary.
Works independently and within a team on special nonrecurring and ongoing projects.
Acts as project manager for special projects, at the request of the Senior Vice President, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.
Proofreads copy for spelling, grammar, and layout, making appropriate changes.
Responsible for accuracy and clarity of final copy.
Supports IT Team with licensing tracking, software/hardware ordering, and invoice approval activities.
Assists, reviews, and analyzes requests for information as needed by Security and Network Team.
Assists in the preparation and execution of security posture and security guidelines as directed by Senior Vice President of Information Technology, Corporate Network Manager, and/or Business Systems Manager.
Assists in reviewing end users' security training and phishing campaigns and reports all findings to Senior Vice President of Information Technology.
Assists with implementing the quarterly Security Education Awareness training program.
Prepares security reports for Senior Vice President.
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Tuition reimbursement Vision insurance 8 hour shift Monday to Friday Auburn Hills, MI 48326:
Reliably commute or planning to relocate before starting work (Required) Administrative:
1 year (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative Assistant - IT Location:
Auburn Hills Department:
Information Technology Reports to:
Senior VP of IT North America FLSA Status:
Non-exempt
Summary:
Reporting to the Senior Vice President of Information Technology - North America, this position compiles and maintains records of business transactions and office activities by performing the following duties.
ESSENTIAL DUTIES AND
Responsibilities:
Include the following.
Other duties may be assigned.
Under the direct supervision of the Senior Vice President of Information Technology, this position provides administrative and secretarial support for the Senior Vice President of Information Technology and the IT Department.
In addition to typing, filing, scheduling, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects.
In addition, answers non-routine correspondence and will handle sensitive and confidential information.
Deals with a diverse group of external and internal callers and visitors at all levels of the organization.
Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.
Administrative/Secretarial:
Provides administrative support to the Senior Vice President and the Information Technology department, including high-level secretarial support.
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Performs desktop publishing.
Creating and developing visual presentations for the Senior Vice President of Information Technology.
Establishes, develops, maintains and updates filing system for the Senior Vice President and the department.
Retrieves information from files when needed.
Establishes, develops, maintains and updates library of trade journals and magazines.
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail.
Opens mail for the Senior Vice President.
Drafts written responses or replies by phone or e-mail when necessary.
Responds to regularly occurring requests for information.
Act as a liaison with other departments and outside agencies, including high-level staff such as CEO'S, Presidents, Senior Vice Presidents and Chiefs.
Handles confidential and non-routine information and explains policies when necessary.
Works independently and within a team on special nonrecurring and ongoing projects.
Acts as project manager for special projects, at the request of the Senior Vice President, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.
Proofreads copy for spelling, grammar, and layout, making appropriate changes.
Responsible for accuracy and clarity of final copy.
Supports IT Team with licensing tracking, software/hardware ordering, and invoice approval activities.
Assists, reviews, and analyzes requests for information as needed by Security and Network Team.
Assists in the preparation and execution of security posture and security guidelines as directed by Senior Vice President of Information Technology, Corporate Network Manager, and/or Business Systems Manager.
Assists in reviewing end users' security training and phishing campaigns and reports all findings to Senior Vice President of Information Technology.
Assists with implementing the quarterly Security Education Awareness training program.
Prepares security reports for Senior Vice President.
EDUCATION AND
Experience:
High school diploma or GED; one or more years of experience or training; or equivalent combination of education and experience.
Qualifications:
Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1
years related experience.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.
Must have strong technical skills and must be comfortable working with a technical team.
Must have high level of interpersonal skills to handle sensitive and confidential situations.
Position continually requires demonstrated poise, tact and diplomacy.
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Must have strong technical skills, and comfortable working with a technical team.
Work requires continual attention to detail in composing.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed are representative of the knowledge, skill, and/or ability required.
Qualifications may be waived by management.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CERTIFICATES, LICENSES, REGISTRATIONS:
None SUPERVISORY RESPONSIBILITIES None TEAM SKILLS:
Hutchinson is built around teamwork.
This position requires the use of good team skills such as cooperation, information sharing, task sharing, timely completion of assignments, good listening and communication skills and overall respect for other team members.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Ability to write speeches and articles for publication that conform to prescribed style and format.
Ability to effectively present information to top management, public groups and/or boards of directors.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
COMPUTER SKILLS:
Ability to use word processing, spreadsheet applications.
Must be familiar with internet research, Microsoft Office software, and the use of e-mail.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to moving mechanical parts.
The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals.
The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include close, vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
HEALTH AND SAFETY:
Must actively support our Health Safety and Environmental policy, immediately report all Safety hazards and correct them when able to safely do so, participate in all required Safety Training, meetings, inspects, and use all required PPE.
Job Type:
Full-time Pay:
$42,000.
00 - $46,000.
00 per year
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Ability to commute/relocate:
Auburn Hills, MI 48326:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Administrative:
1 year (Required) Work Location:
In person Under the direct supervision of the Senior Vice President of Information Technology, this position provides administrative and secretarial support for the Senior Vice President of Information Technology and the IT Department.
In addition to typing, filing, scheduling, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects.
In addition, answers non-routine correspondence and will handle sensitive and confidential information.
Deals with a diverse group of external and internal callers and visitors at all levels of the organization.
Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.
Administrative/Secretarial:
Provides administrative support to the Senior Vice President and the Information Technology department, including high-level secretarial support.
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Performs desktop publishing.
Creating and developing visual presentations for the Senior Vice President of Information Technology.
Establishes, develops, maintains and updates filing system for the Senior Vice President and the department.
Retrieves information from files when needed.
Establishes, develops, maintains and updates library of trade journals and magazines.
Organizes and prioritizes large volumes of information and calls.
Sorts and distributes mail.
Opens mail for the Senior Vice President.
Drafts written responses or replies by phone or e-mail when necessary.
Responds to regularly occurring requests for information.
Act as a liaison with other departments and outside agencies, including high-level staff such as CEO'S, Presidents, Senior Vice Presidents and Chiefs.
Handles confidential and non-routine information and explains policies when necessary.
Works independently and within a team on special nonrecurring and ongoing projects.
Acts as project manager for special projects, at the request of the Senior Vice President, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.
Proofreads copy for spelling, grammar, and layout, making appropriate changes.
Responsible for accuracy and clarity of final copy.
Supports IT Team with licensing tracking, software/hardware ordering, and invoice approval activities.
Assists, reviews, and analyzes requests for information as needed by Security and Network Team.
Assists in the preparation and execution of security posture and security guidelines as directed by Senior Vice President of Information Technology, Corporate Network Manager, and/or Business Systems Manager.
Assists in reviewing end users' security training and phishing campaigns and reports all findings to Senior Vice President of Information Technology.
Assists with implementing the quarterly Security Education Awareness training program.
Prepares security reports for Senior Vice President.
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Tuition reimbursement Vision insurance 8 hour shift Monday to Friday Auburn Hills, MI 48326:
Reliably commute or planning to relocate before starting work (Required) Administrative:
1 year (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
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